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Meeting Center

Meeting Center req





ABOUT


The Meeting Center is comprised of 16 indoor and outdoor spaces throughout McAllen Public Library (4001 N. 23rd St., McAllen, TX 78504) available for rental. It is a place where people and ideas meet and connect. As such, the Meeting Center is an ideal setting for your professional or social event.


CONTACT US


If you'd like to see the Meeting Center in person after reviewing the photos and guidelines below, an appointment is required.

Email librarymeetingcenter@mcallen.net and specify the room(s) you're interested in seeing. Also, feel free to email us with questions not answered by the information on this page. 



LOBBY ART GALLERY


If you would like to display your art in our Lobby Art Gallery, please see our Library Exhibition Guidelines for instructions.





RENTAL HOURS

 

Mon-Thu: 9:00AM-8:30PM
Fri-Sat: 9:00AM-5:30PM
Sun*: 1:00PM-8:30PM

*Meeting Rooms A&B are closed on Sundays.

MEETING & EVENT GUIDELINES

 

By renting a space at the Meeting Center, you agree to abide by all current meeting and event guidelines of McAllen Public Library. View Guidelines: Meeting Center Guidelines .


Payments

 

A full payment with a Visa credit / debit card will be required at time of booking your room.




Rates

 

Time Blocks: Each rate purchases one 4-hour block of time, which includes setup and teardown.
E.g.: For a 3-5PM event, request 2-6PM.

Fees: Fees are non-negotiable. A nonprofit discount is available with a current nonprofit exemption submitted to Library Staff.

Reserve A Room


Requests must be submitted at least 7 days in advance. Your are able to book a room up to 3 months prior to the event


Book Here
Initiate the reservation process by booking your room online at: 
https://mcallenlibrary.libnet.info/reserve.


EXCLUSIVE CATERER 

 

RiseShine_Vert_1Linea_ngoAll food and catering services must be provided by the Rise & Shine Cafe, the EXCLUSIVE CATERER for The Meeting Center at McAllen Public Library. Catering requests must be made at least seven (7) business days prior to the event (Monday through Saturday). No food allowed on Sundays. Outside food and beverage is not allowed.

For details about the Rise & Shine Cafe, please visit https://mcallenlibrary.net/spaces/cafe/.



SPACES

 

Gallery



AUDITORIUM - Theatre-style seating with a small stage. Ideal for movie screenings, lectures, and presentations. No live music allowed. Food and beverage are prohibited in the Auditorium.

Auditorium Seating

Standard Rate: $230  │  Non-Profit Rate: $102     
Seating Capacity: 176
Audiovisual Equipment: Projector and drop down screen, sound system, variable lighting, wireless microphone, podium with HDMI and USB-C laptop connections. If your device requires a different adaptor for a laptop connection, you must provide your own that can connect to an HDMI or USB-C connection. 




MEETING ROOM A or B* - Ideal for conferences, lectures, receptions, parties, or presentations. Catering must be provided by Rise & Shine Café, the exclusive caterer at McAllen Public Library. *Meeting Rooms A&B are closed on Sundays.

presentation style with tables

Standard Rate: $144 │ Non-Profit Rate: $64     
Seating Capacity: 40 (tables & chairs), 60 (only chairs)  │ Setup Information: Space Setup
Audiovisual Equipment: Projector and drop down screen, sound system, and podium with HDMI and USB-C laptop connections. No microphones available. If your device requires a different adaptor for a laptop connection, you must provide your own that can connect to an HDMI or USB-C connection. 




MEETING ROOM AB* - Ideal for conferences, lectures, receptions, parties, or presentations. Catering must be provided by Rise & Shine Café, the exclusive caterer at McAllen Public Library. *Meeting Rooms A&B are closed on Sundays.

presentation style with tables

Standard Rate: $288 │ Non-Profit Rate: $128
Seating Capacity: 80 (tables & chairs), 120 (only chairs) │ Setup Information: Space Setup
Audiovisual Equipment: 
Projector and drop down screen, sound system, and podium with HDMI and USB-C laptop connections. No microphones available. If your device requires a different adaptor for a laptop connection, you must provide your own that can connect to an HDMI or USB-C connection. 




CONFERENCE ROOM A or B - Must be rented separately. Catering must be provided by Rise & Shine Café, the exclusive caterer at McAllen Public Library. Each is equipped for meetings and programs.

Conf RM A

Standard Rate: $44 │ Non-Profit Rate: $20
Seating Capacity: 16
Audiovisual Equipment: Wall-mounted 64” HDTV with HDMI and USB-C laptop connections. If your device requires a different adaptor for a laptop connection, you must provide your own that can connect to an HDMI or USB-C connection.




LOBBY GALLERY AREA* - A corridor running from the Library’s entrance lobby to the Auditorium entrance. Public has access during regular library hours. Catering must be provided by Rise & Shine Café, the exclusive caterer at McAllen Public Library.

lounge

Standard Rate: $275 │ Non-Profit Rate: $121

*Must be rented in conjunction with the Auditorium or a Meeting Room. 




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BOARD ROOM - A beautifully appointed meeting room with executive-style seating. Catering must be provided by Rise & Shine Café, the exclusive caterer at McAllen Public Library. 

Board Room

Standard Rate: $100 │ Non-Profit Rate: $44
Seating Capacity: 18
Audiovisual Equipment: Wall-mounted 64” HDTV with HDMI and USB-C laptop connections. If your device requires a different adaptor for a laptop connection, you must provide your own that can connect to an HDMI or USB-C connection.




ELECTRONIC CLASSROOM A or B - Must be rented separately. Each features audiovisual equipment for multimedia instruction, presentations, and lectures. Food and beverage are prohibited in the Electronic Classrooms.

Electronic Classroom

Standard Rate: $113 │ Non-Profit Rate: $50
Seating Capacity: 20 │ Computer Workstations: 20
Audiovisual Equipment: mounted 64” HDTV with HDMI and USB-C laptop connections. If your device requires a different adaptor for a laptop connection, you must provide your own that can connect to an HDMI or USB-C connection.




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FOUNTAIN CIRCLE & MALL AREA* - The Fountain Circle buttresses the grand canopy over the Library’s entrance and the Mall extends outward from the Fountain Circle into the parking lot area. Catering must be provided by Rise & Shine Café, the exclusive caterer at McAllen Public Library.

Fountain Area

Standard Rate: $625 │ Non-Profit Rate: $275

*This area requires library administration approval prior to booking. For submitting a request, please email event details to librarymeetingcenter@mcallen.net.

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